The big.
Right now if we are looking for
a robbery we're going to be fully aware of what you know what. You know you can
get out of. Your view we should be all right there being no scholar to order.
And be tough no you call. Me or Peter sent.
Out. Remember back here. Remember test for.
Absolute. Number name your. Number cross and their number to keep.
The. Number Thomas. Hobbes. Number here and.
Number clam. Member Berger your. Member Callaway
here member Somers. Taps you zero zero zero zero zero zero zero zero zero zero
people here in. Twenty five are really really here in eight. Remember
George here. Remember Mick I believe your. Number Stern said
here remember motley crew member fix your member crew here.
All right thank you member George would you do something like Really.
Politically play with me this is America to you very likely
this way. It is old will receive us for all.
Things still will. Be when
someone like to make
a motion to prove to me to make sure that. Second.
I'll say. OK All right it's been by remembering and
Canseco by them because. Yes
Motley. Can you speak into your microphone please.
Carry out
a correction or two here if I can find them here with me. Oh that's right we're
just approving the agenda agenda or cap I have no problem with the agenda OK
although it's
a favor right and your posts now in minutes do we have
a motion on the minutes. So
OK it's been moved by
a member now and he's seconded by member Bennett and member motley you have to
protest corrections players on roll call I'd like to note that my name is
misspelled but all proceeds feet. That's under
roll call number two members present.
And. Back on page four under item nine.
Discussion past Kathleen don't want to hear people tense two thousand and eleven. I
don't think so that's Sunday. I believe that's your prefer to. Also question the
word years of the word and the next to last line under number nine. Story since the
water taskforce and there are no here there are pros and sets the city of Salem's
Waters who are it's our question use the word sets I suggest recommends it should
be recommends closer or corrections I have only her dish and. OK Do we
need to amend the question then or can we just as correct as.
I moved here are moved to the changes the amendments. That are all right
by a member but please seconded by
a member right then to right. To correct it to
accept the minutes as correct and all those favorite I and your posts OK thank.
You for.
That. Second All right. Amended by member now and
then seconded by then before we go did you have
a comment member church No I did that I seconded but I had just said I seconded I
didn't hear it in good first OK. So it seconded by
a member George All right. All those favor. You owe us.
Now we come to adoption committee curious.
Thank you Madam Chair Good evening budget committee members I'm Deborah novel The
budget officer for the city I have before you the seeding some revised and modified
budget committee procedures those of you who have been on the Budget Committee in
prior years may remember that we've provided procedures that included options and
I've tried to incorporate the options that you've selected most frequently into
these procedures but in addition to that we've done some word smithing and
clarifying in order to hopefully smooth out the process here at our meetings
so I would like to just go over the highlights of what's changed. In the old rules
the primary roadblock. If I were to use that word I guess I just did it would be
that we used Robert's Rules of Order which are very stringent and Merrill that
provide for very little latitude and that's one of the reasons we had to adopt an
agenda at each meeting this particular set of procedures outlines what will be in
the agenda in
a very broad sense but it was also precluded the committee from having to approve
the agenda at each and every meeting it will still use Robert's Rules of orders as
a governing process but
a very limited use of it similar to what city council uses those of you who are
familiar with the how the city council interprets Robert's Rules of Order the whole
idea is to help citizens participate not to confuse but to help the citizens
understand the process and what's going on moving on to Item three Schedule
Typically we have been meeting at six in past years and are journeying at ten
o'clock unless otherwise extended by
a bunch already vote of the Budget Committee and if we make the. A procedure that's
what would happen but I did repeat that procedure because that has been our press
past practice over the several years we've defined the officers in here which is
nothing it's just written out it's nothing new. Robert's Rules of Order actually
precluded up her side an officer from participating in making motions and seconds
and voting this procedure doesn't in fact indicate that the presiding officer can
participate as an active member in making motions and voting.
The public testimony section is like we've had in the past there's nothing new or
different about that. The Department review presentations are also similar to what
we've used in the past so that the city manager would be providing an overview and
may call upon
a department head to assist with that departments will be available to answer
questions and this is when we'll have public testimony on each of the fund that
funds those presented at that time and then allow the budget committee to review
the entire all of the information that is called Out of that mall those moments and
then have the budget committee review or close their review of that particular fund
that we're hearing. Going on to Item eight core I'm not unusual here we've had this
in our procedures in the past with the Budget Committee it is not
a simple majority it has majority of the whole committee there for ten votes must
receive an I vote in order to pass Likewise in order to conduct
a meeting there must be ten members present. And that's not just ten active members
if there's vacancies you still need ten people in attendance and voting in favor of
a motion. When we get down to Item ten substitute motions this is where we're
adding information to help clarify for those of you on the committee as well as the
public how is substitute motion works it provides for definition and process in in
this area also we've added the calling the question just to provide insight for
those of you who may end up wanting to utilize that rule or order. Staff responses
to budget committee questions item twelve that's the same as what we've used in the
past. And we've also then delineated in item thirteen the wish list again the same
as what we have used in the past. Item fourteen the pre meeting briefings we have
used this in the past and then again we have not we look to the budget committee
each year to decide Have you decide if you feel that those pre meeting briefings
would be useful generally when we have had them they've been held on the winds day
at noon time prior to the subject departments or funds meetings of that night
they're meant to be informal sessions where the department staff is available to
answer questions no decisions are made at these meetings it's just open discussion
questions and answers. So we'd like to when I fit completed I'll turn it back
over to the chair and see what your interest is in having cremating briefings.
Special meetings we've included this language in the past procedures nothing new or
different here. Budget Committee minutes we will be following the action final
action agenda format which is also used by the city council and we have been using
those for the last several years here with the budget committee and then we have
a rule on it's called Amendment of the rules and I would like to change that to
procedures if it's OK with the Budget Committee in fact I used the word rules three
times in this particular paragraph and I'd like to change that to procedures that
that suits your. Level of comfort with this but this just goes on to describe how
we would amend these rules because each year we would not necessarily have to go
through this process and unless the Budget Committee would like to entertain an
amendment to the rules we would just continue on with them as they get adopted
tonight unless there is the amendment Madam Chair. There are comments or questions
subs.
Just discussing Robert's Rules of Order it. Never gets and I don't want
yes. I believe Roberts there is no supposed slush function where did
the gentleman snake was Lieutenant Roberts and therefore the possessive would be
with the apostrophe following the US has it stated here in the exactly in the title
item one all right we can make that correction I also would know it's that the
current version is correctly referred to as Robert's Rules of Order revised. As
a comma between order and revised here as the original. Is.
Where we want to go with the chair having voice. That's part of the revision as it
didn't permit that. You'd like to clarify that item to
be at the end of the. Co-owners statement two thirds vote
that's two thirds Forge of the members present is it not.
That would be. Yes Two thirds of those present we are not making
a decision here about the budget itself it's just about the meaning at hand can I
can I suggest that we include those those words yes. There's
a shot over here just in terms of the response was to my question to you was no.
Armies are Easterners misunderstanding here you're sitting ducks to well rule the
state of the Rover through the order just a minute now do you call. Hold on
a minute and try would go ahead. OK let's go ahead and let
members Summers speak then but I'm not sure where you see till I'm your point
member of my family. I have other things to bring up but on this specific point I
don't know I stated my piece OK members SUMMERS Well I go there were distributed to
both the state the student state guidelines state would be pretty they were very
specific about why we didn't have we we didn't hear the word war News and World War
two So I think we have already under these conditions were under these conditions
were in store or. The rule is not the right for all we should just call the state
rule. Live good that we have or miss.
In previous posts and my understanding remember Motley's comments wasn't about what
the quorum is or what the quorum is and it was just about clarification of what the
two thirds vote I don't have an issue with his comments. It's just clarifying.
If someone wants to make
a motion to change their proposed rules. That would
I would entertain that all of that. And how what would we
be changing them to what would the mission be. So. Obvious start asking
me. Are you the one who made the most charting of my life I have my own I thank you
I would I would. Move as it were correct the spelling of punctuation involved in
Robert's Rules of Order under number one in the second line or first sentence
to state. Roberts with the apostrophe after the asked rather than B.
To between the T.
In the house and it we include the word after order revised before the period.
On the agenda item number to be how to measure the words medium by two thirds vote
with insert the words of members present.
And remember bin it was that yes second your second second oh right I have another
suggestion changes also if you want to it's now or. I have
a feeling we should probably not do too many changes once if we're going to do
quite a few members now and can't get just
a couple of things two thirds vote if it's of the full body it's different than our
normal quarter and we may not have two thirds of the body here. If we say only
had eleven people because of who are the two thirds in that case would be fourteen
. So I agree with the motion in that respect and.
It's regard to Robert's Rules of Order My son's an English class in college right
now and they change the rules on apostrophe when a name ends in S.
And you can do it either way now. But. I don't have any problem to get
back the way that I looked. OK Are there. Any other comments on that
motion just member summers. When you're already experiencing the
room of the book you really must present to hold and be sure there were no roads.
Through all the motion it would be to have
a look at the motion on the floors where Aren't it quire me out of my crack.
Let's discuss the motion on the floor Are there any is there to study. This that
the motion on the floor. Yeah you're right sorry. Go ahead and.
Teach you went to college yes. All those in favor of the motion.
And your posts. OK. If there are other
comments you remember motley had another comment on should just you know I'm sure
our I understand your concern with too many changes with one of my bill and I'm
concerned with the procedures back of articles seventeen remember the
rules for procedures. As I understand it this paragraph is currently existing.
This is not
a proposal and if that's the case. Changes to these rules need to be read now in
order to. Have them actually change at the next meeting. So
are are would like to continue on despite brevity. Yes that would be
fine I was just suggesting the. Sites that it's time I didn't mean not to do it
night OK with that in mind understood under one hundred three schedule on the
last line intervals while the majority vote of the meeting and I again presume that
this is
a majority vote of the members attending the meeting. That would be correct
at those at the meeting attending the meeting OK I thought I'd like to make
a motion that we clarify this statement by including verbiage this is intended to
be members attending. Say. Alright it's been moved by
a member of my play and seconded by Mr Bennett to add the bridge members attending
today to their craft like. All those in favor of the motion of the heart
and how I was. I had
a comment if I. Sorry I didn't know it's just to make it similar to what was said
before the members present as opposed to ten. So you're fine with them as.
Any other comments on the rules to propose for yes member monthly.
Under public testimony
a number six now I am three. This is discussing the fact that a group may have
a sports person. Present testimony. And then it discusses that
after that person term issues presiding officer will ask all those in the audience
to indicate their support. On thinking perhaps rather than the word audience or the
group audience or maybe the content of this and how severe the task is
for the members of the group that that spokesperson is representing. That there are
saying yes we we endorse this wherever and I'm making that presumption asking that
question based on number four because it says of other members of the same group
have additional information there is no small resource of the three minutes earlier
editions vision resume or. Agreement with. Wiki can change it to all those
in the group in the audience play indicate their support OK Would you
like to make
a motion to better use or do you have something else to add. I would be content
with that an artist for me would make that motion. I'm going to try and have
another word also and second that one all right it's been moved by member of the
place seconded by member Clawson of those it's there for their discussion although
some favor you.
In. You know there are comments I have one but I'm OK on the pre
they're prepared to one strike the other we need to.
Know that's just part of the package so my question is. These are public media so
they're open meetings Yes they are and I would make
a motion that we the appropriate wording and. Rules to indicate
that the premier budget briefings are open meetings and that they be.
Noticed as such. And I have
a second. Second. Any further discussion.
All those in favor because I think it poses OK.
Anything else on the stuff Q. Just
a member of my house on her article seven Department review person presentations.
If I didn't see it says the public's indirect invited to testify on the phones
a budget. For the Chargers
a department review presentation and I'm thinking that perhaps because department
is mentioned elsewhere such as an A Under Article seven the public is invited to
testify in the form Department budget. But
I think the for me I think the intent here is each department will be presenting us
part of the find and so anything people want to comment on the is
a part of the find even though it may be specifically related to one department in
the fine and I understood and I think. I'm just trying to clarify unsmiling are
clear what the rights and responsibilities are of the publicans committee. And.
Other comments on the document. Should we just have to prove that God
is. A simple yes very sure yes member of my family I believe I
made
a motion of talking about including the word part. You're not oh I heard
it is a question was there second on that motion I didn't hear it is
a motion but if you're making that motion are you have are you sorry to.
Including the word Department. OK.
Any other comments on this document before we have proof it is as amended or.
Do we have
a motion to approve the revise proceed through. As amended
chair I do have one more comment OK let's listen to mentioned that under Article
seventeen she wanted to change the word rules to procedures in the three locations
I would move that we make that change to make it consistent with the rest of the
document. In the title in three places in that paragraph of Article seventeen
change the word rules to procedures OK it's been moved by
a member of class and second if
a member in any further discussion to. Approve the document
was amended. Oh. Yes I mean it
doesn't Section seventeen say that we can't have that vote tonight that we'd have
to have it at the next meeting. That's true. The rules
why ask the city attorney that question as well and since we don't have the rules
are not in place were merely approving the rules. Do you don't need to follow item
seventeen after the rules we can't follow these rules until we've adopted these
rules but. Just says that you can't change the rules until they've
been presented six days prior to
a budget committee meeting I would think that you could not actually vote on these
amendments until the next Budget Committee would be good that is rules that are not
in top. So we are not covered by the rules until we adopt them where we were
governed by
a set of rules prior to this annually you adopted procedures and we haven't gone
through that process yet this year this is part and parcel of that we're modifying
that approach this year so I would offer that this is not doesn't fall under
Article seventeen yet because the rules have not read the procedures have not been
adopted adopted members are now and came. To the point where as council and
housing authority have standing rules. The Budget Committee has known and so we had
up our rules. At the beginning of the. Annual budget meeting so.
Because I look at that too and it's like well with but we haven't adopted anything
for this year yet it would probably be smart to actually have
a standing set of rules so we wouldn't have to necessarily go through this if
people wanted to make suggestions. And we could make said motion as we approve this
that just be. Budget Committee rules. Remember
my only because Armstrong tell them of course you know. I also understand her
accounts for Medicare is coming from I made perhaps I misunderstood I thought.
Indicated. Some of these rules were. Just seen already.
Were we were now are changing some rules and very had rules in the past and I'm
here's where those rules and then you can be changed and so. Here here's where
the budget office would be ministration was suggesting house.
Modifications to the existing rules I think that's where your question is coming
from your I don't reduce the rules or I can agree completely with what comes from
that if that's where the question is coming from we were some of us are so mean
that we're operating under rules that we actually don't have and front of us.
Do we have further discussion urge should we I would like to call for the guest
member of class my motion is still out on the floor to change those words rules to
procedures and then and then this discussion probably goes to the larger. Issue so
oh right let's second it your motion that's right right. Would you be
staking motion member just to change the words rules in the title and in the
paragraph of Article seventeen change the word rules to procedures all right and
that's the second OK it's been moved by member class and second if I remember now
and keep all those in favor I know I was all right
now. Let's get to
a motion on the entire document as amended its member class had moved to
accept the document as amended through this process tonight. OK move by
a member of class seconded by membered to keep. Just member in and make sense
to motion that these rules be. Adopted as standing rules of the Budget Committee.
Get. Any further discussion. All those in favor
I do you oppose. We have rules. That you.
Can. Write. Have to say you know full.
Madam Chair We have no correspondence to see you think I'll move on to Item seven
handout material this was attack is attached to your agenda and it is the proposed
budget committee review schedule I would like to have you approve it or not
make an action play you. Think you do we have
a motion chip the schedule as presented by staff so.
It's been moved by air Peterson seconded by
a member and key to prove the schedule as it's that good member. Do you
just speak you. Don't that's fine never much really are just
a discussion on under the words your preferred chain of cells to prove most funders
going across town appears to be crossed on my copy so. That would be correct.
More drugs were. That fun does not have any budget. Proposed for it it
was inadvertently included on the list but there is no budget for that fund now so
if you're a grown up and your career or. Pardon me that's
a bureau balance is your curve forward fine that's correct. In this budget
committee move to eliminate farms or excess in accordance with standard Barger our
governmental budgeting which requires it for no more farms and no search for the
ministration the government. Is this an
existing today and existing fund but there is no activity and there hasn't been any
activity and so there's no point in having a budget carry nation that's not
a limb in aiding the fund by taking it off this list or just not having
a presentation on the fund and the motion is to accept the schedule as
presented which would include that crossed out so if someone wants to add it back
again we would need. A an amendment or so much I believe.
We ready to vote on this all those in favor of accepting the calendar but I
wonder as presented I I and you oppose. All right Madam Chair when
you're speaking go back to the pre meeting briefings Yeah as you know and past
years sometimes we've had just one to three budget committee members at those
briefings and it's fairly time intensive for staff so I was wondering if there
could be up I would have members to see if there was interest in having those
premium over with. Yes I was going to say I would
make
a motion but I'm not sure what that motion would be the first I would say that I
have. I have concerns about that as well it's valuable for those who had ten
sometimes there's only two or three so how about if we should we just have
a show of hands of people who might actually. Like. This
noon. This is thought of but this is just
a case here of questions. I think it would depend upon
what the subject of the meeting was in the briefing it's not something that I could
say I'm going to be there every time I say I know what it is that we would be
discussing there precession briefings are on the budget presentations that will
happen that evening so if we were doing for example the police department in the
fire department budgets that evening. Police chief and fire chief and their staffs
would be there to answer any informal questions anyone any of the budget committee
members might have. Remembered. Member Nanking
and basically as we and a budget meeting we get it asked for
a vote of those members who wish to have
a pretty meeting. The following week surveys done the topic that will be
brought forth that we. Make sense to me Do we need to amend our pursuit years since
the that would just be added to the end of the agenda OK that's fine with me so we
don't need to take action on that right now right. Now lest we at the end of this
really we can get over the items and whether or not we want OK but do it that way.
I think we are finally ready. For Venator nor us to. Give us her
presentation. Thank you I'm very happy to present the recommended
fiscal year two thousand and eleven twelve budget for your review I'm going to do
an overview of the city budget tonight and then they as we've talked we'll have
presentations by department heads after that as you know about it is
a financial plan we estimate what revenues we anticipate receiving and we estimate
what expenditures we anticipate having And we also it also provides appropriation
authority three zero or so that we can lawfully make expenditures from the budget.
You will receive
a copy of the budget either in written form I warn you it's this size or
electronically after this presentation.
Every year when we start to work on the budget we've put together our budget
guidelines they're generally the same the ones we've used this year are on the
overhead for you. Give you
a minute to look at those. This year will be
presenting I'm pleased to say
a relatively stable budget for the next year it maintains all of their current
programs in this city there's
a reduction of six point two five pissy. Most of those out of the general fund
their funds because of revenue or workload considerations none of those positions
eliminations will result in layoffs. While we are going forward with fairly stable
budget for this year there are some risks a head of
a say and I'll talk more about these in
a minute when is the impacts from cuts of other agencies as
a state in Marion County look at their budgets and are dealing with pretty severe
and and Salem Keiser school district pretty severe cuts some of those costs may end
up. They me end up at least approaching us about picking up some of the costs of
their challenge ahead of us and then I'll talk
a little bit more about the challenge from property tax assessments per excuse me
property tax compression. In terms of the budget we will continue as they said all
the current programs and the twenty two funds that we have I'll show a chart in
a little bit about the next point that will be using two to four million effort
beginning balance in the general fund we have been building up our beginning fund
balance over the last few years and anticipation of this economic slowdown in so we
are able to do the up as we go into the next year the services that we're providing
are in line with council direction about municipal services and we're also
continuing our progress through buying measures and other funds as you'll see to
continue to improve our infrastructure in the community. As I've said before I've
recommended that the building beginning fund balance be at least ten million or
higher it's about we need to carry many to handle our expenses from July first
until November when we receive property tax and it's also there were
a service that we have for emergencies. This
chart shows total expenditure budgets for the budget. You'll see at the bottom that
. Total Expenditure. Plus say ending balances four hundred fifty two million total
expenditures for oftens her four hundred three point two and that's what the pie
chart shows. In two thousand and seven eight just as
a comparison the expenditure budget was five hundred thirty three point six million
over that time since two thousand and seven eight in China now we've cut one
hundred thirty point four million out of the expenditure budget most of that was
from eliminating having to eliminate projects and capital improvement projects as
he went but there are also many operating reductions over that time during the same
five years the general fund budget has increased only six hundred thousand dollars
actually. It's been fairly flat if you consider that the general fund budget in
the eleven twelve recommendation is two point eight million dollars higher because
of mandated purchase increase if you take that out we've stayed fairly flat over
that time period. Over the five year period the largest fund reductions have been
in capital improvements as I've said it went from two hundred million you know
seven zero eight to seventy seven million coming in the share the extra capacity
facilities went from fifty one million to nineteen million and that's largely of
course because of the economic slowdown and the reduction is there also tied to the
economy or building and safety that kind it's gone from nine point three million to
three point two million in the proposed budget. The largest increase in funds was
in the water and sewer fund from sixty eight point eight million to eighty three
million that's largely because of the increased service has we stopped using
commercial paper when the economy started to experience some severe problems in
a move to
a debt we also moved to administration charges and for that are related to
depend and we are now as Peter Fernandez has said it paying for capital
improvements as we go for
a few years until we get out of the until we. Reduce the debt that we have enough
and. The
next chart shows General Fund resources so it's what we have available in the
general fund you can see that property taxes be about fifty four point eight It's
about forty nine percent of the revenue from the city and the other friends I'm
going to talk about
a minute are continuing to be flat or declining and that's kind of their concerns
that we have. So this shows if you're looking at just the top five our five
largest revenue sources its property tax we're estimating this year instead of.
Fifty two point seven it'll be fifty three point seven So that's next you're
recommending or estimating it will be fifty four point eight You can see on the
arrows from what we estimated. For two thousand what we budgeted for two thousand
and ten compared to what we estimate except for property tax are only They're flat
or declining and the same will be true next year. At their current revenue for the
general fund you can see what's happening there we estimate point six million this
year and it's going down to six point eight million so overall our current revenue
anticipated predicts year is slower than the budget was for their share.
This chart shows general expenditures by department and again you can see that as
has been the case for many years police and fire so over fifty percent of the cost
in general and the non departmental amount there are ten point nine include situ
any half million of general plan contingencies as well as
a transfer of funds from the general fund to the public works fine and the one
million dollar transferred to transportation so that's why that number is so large
. I wanted to show you and it's in the budget messy just
well we budget for what we anticipate will happen but every year we manage our
budget as we go through the year and we'll have savings as we go from positions
that become bacon Jory don't have maybe over time expenditures we anticipated
having don't have the number of storms that we anticipate having And so we spend
a little less every year but you can see based on the six zero seven budget we've
gone up between about one point six percent to four point seven percent and then
eleven twelve budget increases depending on what are savings we think it will be
about one point eight percent to two point nine percent so we've been keeping
though the rate of increase for the general fund budget fairly low the reason it
was higher in ten eleven is Speaker. As the law the federal stimulus projects we
have
a lot more grant money that we spent last year than we would normally have and we
don't anticipate having no amount of money next year the long term financial
stability of the general fund requires that we keep expenses in line with our
current revenue every year and that we have
a stable beginning fine balance we've been able to do that for the last three years
this year we're getting
a little closer we think that our actual experience expenditures or be right at
about what our current revenue is and maybe just about eight hundred thousand more
than the next year with the person rate increases that we have we know we will be
using some of the beginning fine balance we've built up anticipating that that
would be the case and so we're able to do that I think with good financial reasons
as we go into the next year. You probably can't read all of the lettering
in white but just the visual of this chart their first bar shows. What all the
revenue is including the white part at the top it's
a beginning fund balance this second bar includes what our budget shows what our
budget expenditures are and the third bar reflects that we don't spend every dollar
that we get because as I said we have savings during the year that you can see
based on what our savings are we'll start to draw down the beginning from balance
in this coming fiscal year. As we move through the year
we anticipated ending fund balance of about twelve point eight million if we save
three percent during the hearing that it be about fifteen point eight million if we
save about six percent during the year this savings are likely to be in the four to
five percent range. As we begin to build out recommended budget each year we look
at our five year pork has we look at economic. Indicators and we had some
additional economic work from Tim do it from the University of Oregon this year and
then we budget to make sure that the ending fund balance doesn't fall below about
seven million the third year Al So we're looking at the coming years budget the
year after they are in the third year to try to make sure we don't have
a crisis in those three years so we take
a three year look and as long as that's the case that we're not going to be below
about seven million ending kind of balance in the third year we put our budgets
together conservatively as soon mean that we'll have at least
a three percent savings then as we go through the year and about January every year
after we've received our property tax revenue I give each department is spending
plan for what they need to bring their budget in the budgets by the end of the
fiscal year and that's how we've been able to build up our big find balance and
stay in stable financial shape over this time. If we can continue to keep
ending fund balance in the third year close to seven million I think we'll be able
to avoid any budget crisis where we have to make unexpectedly large cuts to any
program Senator short time period this is getting more challenging because
a person increases that happened this year and aren't has made it to happen again
in two thousand and thirteen an artist who painted to happen again in China in two
thousand and fifteen I think my own estimate is that's more unlikely though I don't
think that that will continue for that long but when the next chart was show you
that we've been able to actually continue to move the problem out one more year
over time the dotted line is where we thought we would be last year when I did the
budget presentation by carefully managing the budget we've been able to move that
point where we comprise the ten million dollar infant balance and get to below zero
out an additional year so as long as we can continue to do that again I think we
can maintain stability within the general fund. I
think as long as we have
a beginning fund balance that meets Council's goal of fifteen percent of current
revenue and that's about fourteen million dollars I don't believe we would need to
cut programs and I wouldn't recommend getting programs until we're at that point.
And then the difference there would be if we have infrastructure needs that are
unexpected and we have to devote more funds for infrastructure needs the next chart
again we've been showing this for you few years shows the permanent positions.
Based on population so you can see that we had
a fairly significant drop in zero seven zero eight timeframe and it's dropping just
a little bit again this coming year be from cutting the six positions.
This shows the position change by General find they were moving some positions
around so that we're moving positions in areas where they're not needed as much to
areas that are having an extremely heavy workload the net change in the general
find us only a quarter of
a position lost in public works we're losing one position in water and sewer four
point two five there or is adding point two five percent position.
And city services and fleet is cutting
a position and so that's what this six point two five decisions are and as each
department presents
a budget they'll tell you more about the changes in their staffing. This shows the
number of employees for thousand population have it changed over time. We're going
to have to get a longer graph if
a session continues. And then I'm going to hit some highlights about some of the
departments in the police department were very pleased to let you know that we're
continuing to have
a decrease in violent crimes and property crimes and calls for service have gone
down
a little bit which gives police officers more time to do preventive work and respond
to more of the calls that they have to we had noticed
a couple of months ago from the Salem Keiser school district that because if there
anticipated problems they wanted to reduce this school resource officers from two
well positioned to nine the school district pays for half the annual salary of
those positions we had received discounts on those late last year
a federal It's called the cops grant for four positions that had some paid most to
this hours for those positions that were there for years but had
a restriction in committing to keeping that level of staffing at the end of the
time we had not acted on the grant yet because we were waiting to see what our
budget was going to look like for the coming year we have been able to work with
finders to fill two of those positions to retain the two
positions that were school resource resource positions that would have been cut
otherwise so two of the cops Grant positions will keep us from having to cut
positions and then we'll be adding the other two so staffing will actually go then
I'll show you that in
a minute back to one hundred ninety two police officers which is what it was about
four years ago. In fire we don't have any operations changes again because the
permit revenue declines we're cutting with one of the two positions that works on
permit reviews purp I are next year they'll be completing the fire by major
projects where. The fire department has completely moved back into station one
which was the last fire station to get seismic retrofitting but we'll be doing
a little bit Rima for remodeling and for other stations next year streets and
sidewalks but the general fund budget is transferring
a million dollars from general fund into transportation last year was one point two
million this type of program is continuing as we have finding or adding one
maintenance operator and signs of markings because of the workload Parks and
Recreation no changes to the program as you know we've had it for parks three that
are under construction in kelp road park which will start in your construction this
year continuing the recreation programs will have the aquatics program at all
linger this year and then the budget that you'll see also has finding the four May
and June of two thousand and twelve for aquatics programs at both the holding your
and Walker pools whether we'll be able to continue those programs depends on the
availability of those two poles and we do we believe they will be available we
don't have that information yet. Social services spending is about flat from last
year at six hundred forty nine thousand to that general fund contribution as well
as the block grant where finishing our sustainable cities initiative projects and
we have some funds available in the budget to take the next steps and departments
will go over that information with you the water and sewer budget has
a three percent rate increase it city council approved for January of two thousand
and twelve we did not have an increase of January eleventh and because of that in
the just ongoing economic decline we've cut six and
a half positions from that. In terms of economic development as you know we've Home
Depot opened their rapid deployment center this year kettle Foods has an expansion
garment has
a new technology call center Trader Joe's is coming we're starting see Portier is
starting to provide
a commercial air service on April twenty fifth there's been many more economic.
Opportunities that have come to fruition in the last year and John Wells will talk
about that when he does his budget. I want to talk
a little bit more about some of the challenges that we have and
a little more property tax compression in this graph shows that information.
Property taxes limited to ten dollars per thousand in real market value on property
and property tax are calculated based on assessed valuation. Assessed valuation can
grow three percent
a year issue probably all know from your property tax bills but then as real market
value decreases as A.P.
Grows and real market values increase decrease in about five percent
a year when those start aligning or real market bellowed value drops below assess
valuation we end up in compression in a way to
a nine we lost about one hundred ninety seven thousand dollars to compression in
nine ten and about almost three hundred thousand. And and in ten eleven four
hundred and one thousand so that trend is continuing to go up we know we will
continue more continue to have additional compression over the next few years and
it can get to be significant within about
a two or three year time frame construction industry doesn't change or other
economic factors don't change that prediction. So it's something we'll be watching
carefully. We still have the general fund imbalance we have flatter
declining revenues in our costs are increasing more than our revenues are
increasing so will we know from our economic forecasts that it's not anticipated
that employment in the same area will go back to prerecession numbers and tell
about twenty fifteen I think when that forecast was stunned No it wasn't known in
the number of state layoffs that might happen or that our school district might be
cutting six hundred jobs so it may be longer than there has to experience of
changes and unless we have growth with either more jobs or more population or new
construction our revenue picture is not likely to change over the next several
years so I think it's important when we first started this and three years ago we
were thinking it might be one or two years I'm really anticipating it could be five
or six years from now before we see
a market change in our revenue picture and then is the other agencies struggle with
theirs budgets has its head before I think we're going to have more challenges when
that's currently before us that we're talking about with the share of. Their budget
declines that like us to start paying for jail beds for Minas full court violations
we don't do that now that there's been an agreement not to bed as everyone has
pressures on their own budget they're moving costs on to other agencies will
continue to work on the out hers again will continue I think. It be
a challenge and hell that becomes healthy again and then I would anticipate that
those rates would go down it's important to remember that the increases in the
purse freights aren't to improve anyone's retirement it's to make sure that the
fund is adequately funded and can meet its obligations ever changes we anticipated
last year that health rates would increase about fifteen percent in January we made
some changes to the plan many of the employee groups are paying higher deductibles
we've moved to a different pharmacy plan we got
a new third party administrator and our increase was only six and
a half percent rather than fifteen percent the current budget anticipates an
increase of twelve percent next year that's our best estimate at this time but as
we get those numbers in late fall will adjust them.
So in closing the budget stable with some position reductions while we you know
we're going to have challenges coming up I don't think we need to make the program
cuts over the next year we have the money to be able to continue to provide all
these services to and to the community and we've been saving money knowing that we
were going to get to this point. I will tell you though departments are beginning I
think to have more strain from Keeping Up with the workload that everyone has and
how long we'll be able to continue to go with having increased workload demands
without increased staff I think is limited and so we may have to look at
restructuring departments just to handle that we are still looking I just want to
flag this for you one position in I.T.
That we're continuing to analyze so we may come back within or rather in
a couple of weeks for that position as we do that analysis so I think in the future
reductions are not going to be easy they're programs that we have are well
supported by the community I know that Council supports the services that we
provide right now and I'm sure budget committee members and general do so we'll be
over the next year really looking carefully at our services seeing what other
creative approaches we might be able to take to reduce our costs as we go forward
but the next discussions I think are going to be pretty long and involved so that's
the general fund budget mass H.
And Madam Chair if they're any questions I'd be happy to answer them. Thank you and
. The manager NORRIS Do we have any questions staff member and.
Thank you editor in regards to the terms they will budget this year go with it we
have
a light that goes like that. And basically pigs and they get is we getting balance
can you address why we are trying to do something about that. Will that mean.
We we will be starting the year we anticipate with this sixteen point eight million
and beginning fine balance and as I said counsel policy is that we're at fourteen
million or the fifteen percent so I think as long as we have the funds to do so we
should continue to provide their service is that the community once and then take
this. Time over the next year or two continue to look at whether there are ways
that we can continue to reduce costs we will make sure we don't hit the ten
million and you know at that point that we would be making some pretty you know
some other significant budget changes my recommendation is we don't have to
decrease programs or further cut programs in the next year. His are still in
a very solid. State in terms of our Fit beginning fine balance.
Their questions. Thank you very much I think we're ready.
To get up and. Snuffle Well we do I want to present just quickly the urban
renewal budget to you. And this fund will be
a little faster. Tonight we'll be talking about the
urban renewal budget it's finding I just an overview of that they say
a lot of this even renewable areas and then we'll have some slides that show some
of this success stories from urban renewal as you know this is
a tool that stimulates private investment removes barriers to redevelop May and
then each of the areas social show you will have
a specific area plan of what you will area is intended to accomplish.
In terms of urban renewal finding when an urban renewal areas establish this house
values are frozen and then local taxing jurisdiction continue to receive that tax
and mail that they had been receiving before and then the any tax increment from
New were new revenue that's about that amount goes towards projects to achieve
their goals in that time and that area excuse me. Their statutory
limitations on urban renewal areas we can have more than fifteen percent of
assessed valuation you are eighty and we're at five point three percent we can't
have more than fifteen percent of the city's area in an urban renewal area and it's
a lot more twelve point three percent that plan also has
a maximum indebtedness limit and taxi agreements limited to capital projects so
there's
a limit on how you can use the funds. This doesn't show it very clearly you trying
to get the Salem city may have to care but this shows and indication of where they
ate urban renewal areas are in the community. This shows that
Texas incriminate history and I'm sorry you are unable to see
a couple of those back rows in general we've seen
a steady growth from taxing permit revenues South waterfront district that one
where the former Boise project is is the exception due to the declining value in
them or a D.N.A.
And they have been taken down the buildings that were at that Boise site that's
lost some of their value on their own land at the current time so currently we're
not seeing an increase in value there. So when you go over some of the
areas in Pringle Creek this is you are
a that will be closing in December two thousand and eleven councils made that
decision we stopped collecting tax increment revenue in the ninety two ninety three
year these are some of the success stories we had community hall the library
expansion most recently to ninety five Church Street project we have mixed use
development along the mill race. And in number I have seen the before and after
pictures that this area and I think it's been
a significant change with the urban renewal finds it here riverfront downtown
this shows what some of the programs are the air and the graph gives you an idea of
what their. Riverfront increment revenue has and it was established this point in
one thousand nine hundred eighty five in the goals of this plan or to attract
housing and retain commercial businesses in the core we continue to fund programs
to do that and have had great successes as one of the most successful you are
a set the city hands. In some of the photographs some of the projects that
have been funded with this urban renewal area tax increment funds we have parking
structures and sky bridges stance and we do weather protection streetscape
improvements as you know riverfront park in the conference center we have house
housing commercial projects going on in the north downtown we have tool box
incentives for private investment in property improvements and then conversion of
the railroad bridge this shows what some of the successes have been with the box
loan programs and with changing the look at the property downtown. Then for North
Broadway area eighty we've had eighteen thousand eighteen thousand square foot
every Chapa said
a small scale movie house developed there are sixteen town homes and twenty one
apartments site B.
We've had fifty five affordable housing units twelve thousand five hundred square
foot of space where the wide open you see is an additional retail and Site C.
Is under construction but right now we have commercial office church programs have
four hundred seat auditorium and onsite parking. And again. That's been
very successful the Fairview industrial park area was established in one thousand
nine hundred four and the purpose here was meeting infrastructure and attracting
industrial development right now at this point is approaching its maximum depth
broke continue to do marketing and we have
a newly created small business loan program the council approved about three months
ago in ten eleven two major projects were completed this strong road project and
required wetland medication. So photographs there.
North Gate way was established in one nine hundred ninety four the purpose of. The
wreckage made recommended budget includes situational payments to retire the
outstanding debt early and projects for eleven twelve or part primarily carry over
from their previous years the advisory group rate this area has
a strong commitment to find the Portland road improvements face to have asked that
most funds be used for that purpose. And this shows what some
of the changes have been in this area. The West Salem urban
renewal area was established in two thousand and one and it's just been in the last
two years where we're seeing tax increment in that area we've gone through
a planning process we have an action plan that was adopted in two thousand and ten
so some of the M.
Prove Mintz here are for potential acquisition of opportunities sites trial
improvements along Wallace marine park design improvements to second Street and
some alone in granite and pedestrian way improvements. This shows
just an example of one of the. Businesses that was rehabbed to in that area. Mill
Creek industrial park was established in two thousand and five for industrial
development this is in cooperation with the state is them sure you know we have two
companies located there in the Federal Express and the Home Depot rapid deployment
center where are they going to be completing the wetlands projects that have been
under him to sign for some time and we're also the college reservoir which will
provide fire flow water pressure to that area. In the Home Depot and Fed
Ex photographs. The McGill crest U R E was formed in two thousand and six with one
project to improve that street and bring
a total of one hundred twenty additional acres of industrial and commercial
property into the urban service area and in eleven twelve will complete to sign it
the road improvements are will begin design of the road improvements and then the
last twenty is south water where the former Boise site was it was established in
two thousand and seven we had Issue No one Urban Land Institute study that helped
guide this owning and the development of that area and I said they were evaluation
of their Meridian prize project and loss of value due to demolishing some of the
buildings on the Boise site have decreased the increment that we received this year
but we expect great things in the future for that area and are sure that it will
continue to improve as those projects go forward so that includes concludes the
urban renewal overview and if there any questions in there are now the chair and
M.P.
Day answer this do we have any questions. Thank
you very much. Snow.
Like to have staff please help distribute the budgets to the Budget Committee I
plan to go through those books you'll see there balloonists like to provide you an
orientation as to what's in there and where to find it so if you hold on just
a moment while those books are distributed that be great.
These are yours to keep and read and enjoy as we go through the budget process
argue to you. Like to just familiarize your you
Budget Committee members with what's in the document so that you can perhaps as you
peruse it and prepare for the forthcoming meetings you know where to find some
cross-reference information and information about the departments we're about to
hear from. The budget messages we have got tabs for
a variety of these things as you can see there's the tab for the budget message and
this is
a lot of the information that the city manager just presented but it provides
actually quite a bit more detail and I would suggest that you take
a look at that it's twelve pages that eleven and
a half pages and we're worth your time to read that over. We provide in the
next tab some summary pages so this will give you the big picture of where we are
with our budget on the first page you can see our budget is the four hundred three
million dollars of expenditures that the city manager pointed out earlier and we
have the an appropriated balance of forty nine million dollars This is all of the
funds in the city represented on this table here. On the next page FS two we
recap the expenditures once again but we provide some comparison so you'll see we
have the adopted ten eleven budget compared to the twelve eleven twelve budget same
group of funds. And then the following page F S three breaks down the fund
budgets for eleven twelve as proposed by category the organ budget law requires us
to maintain information at this level and as such we provided that to you as you
can see if the four hundred three million dollars budget one hundred twenty five
thousand one hundred but about
a million is for personal services. Moving on to the next page
F S four and five we provide by the breakdown of the property tax levy and this
would be for the operating budget on the first row on page F S four and our debt
service levy on the next row we will be covering these in
a little bit more detail as we have the budget committee approved the levy for the
forthcoming year. And then we provide you are estimated assessed property value and
in order to achieve our projected collections we are anticipating that the assessed
value would go up by four percent we are not certain that that will happen and as
the city manager pointed out we will be keeping an eye on that throughout the year
. The next couple of pages FS six and seven show the resources that come into the
general fund and this pie chart was shared with you in the overhead presentation
but what might be interesting to some of you is the history that's provided on the
facing page F S seven we show actual information for two years and what we've
adopted in our current year as well as some compare are some color
differences and percentages. On the next two pages we have the same information but
for the expenditure side of the general fund pie chart. Need by history and we've
broken down the general fund by departments so that you can make some departmental
comparisons. On the next series of pages page.
And Perceptor old Beyond that if you really want to drill down even more here's
summary level information that provides by department
a history of the categorical breakdown which is the personal services materials and
services by each department division within the general fund and sometimes that's
all you might want to look at now you know where to find it. This continues on
through page FS fourteen for the general fund and then we actually can have that
same information provided for the other funds all the other funds such as the
Public Works fund the water and sewer fun. Of our capital improvement funds every
single fund has this breakdown and the value here is showing the history of how
these funds revenues and expenditures have occurred and then where we are proposing
that we go within the budget. The next tab in the budget contains revenue
information and we really go into detail in the general fund revenue category or
revenue area we have on page our one proposed fee adjustments. Not
certain at this point what change are we have in resources we're looking at our
coast presently to determine if the rate and what kind of increase the rate
increase will have considering there is conservation going on and some other saving
issues so it looks like the only fee increase we have contained in the budget in
terms of recognizable dollars is our downtown parking tax rate. If as we have more
information we will provide that to you. The next several pages provide line item
detail of the resources coming into the general fund as required by Oregon budget
law were part providing two years of actual information our current year budget and
then the fourth numeric column over indicates what our estimate is for the current
year at this time then we've also included the proposed budget for eleven twelve.
Give you
a perspective on all of our multitude of revenue sources into the general fund.
What kind of detail we have and then if you have any questions about the
assumptions that were used in the budget there are several pages of narrative
written about where we've derived those proposed revenues from and what kinds of
trends might be occurring that would have caused us to think that they are going to
be what they are. That goes on
through page are sixteen and then pages are seventeen eighteen and nineteen towards
the back of this tab section provides an overview of what we call some of our
internal reimbursements. And the general fund in many cases this is depicting the
general fund houses the employees that actually do the work for other funds and of
course we make sure that the general fund is reimbursed for that work and the cost
of it this provides
a table that shows for example just taking that first one public works department
is actually paying the police department sixteen thousand eight hundred dollars for
help in community events and some patrol work there so as you read across the top
is the fund and then down the side is the department which would be providing the
service to this fair experience funds. That on page or twenty is yet another
breakdown of general fund research what we call restricted in on restricted revenue
restricted revenue is something things like grants that are given to the police
department for
a specific purpose we can't use that grant money for anything but the grant purpose
of the police department in my example here but there are. Planning fees if it
weren't for the planning department we wouldn't be collecting planning fees these
kinds of things are depicted on the left the fee is described in then if you read
across the top and see where there is
a number you'll see where that they meet and you will be gable to ask. Tain which
department might take in specific fees or grants as it pertains to them.
The next step section is the general fund and you have several tabs in there for
each department this is where the actual budget starts to unfold.
And I'd like to just step you through one of the departments because all of them
are presented in the same passion I've selected the community development
department which starts on page thirty one in this section. You'll see there is
a pink page that begins each department and this provides just
a very high level overview of what kinds of departments or divisions they are
responsible for the items in bold are the general fund items in this case are the
items the departments behind the divisions behind this page whereas the building
and safety fund is located elsewhere in the budget and is not in bold. We have some
summary tables here breaking down this department into its divisions that operates
with administration planning and neighborhood enhanced meant again we show history
the adopted budget in the proposed budget some percentage changes for the
department overall in the bottom numeric table we provide the categorical breakdown
that's the personal services materials and services and capital outlay or any other
category they might have spending in such as the debt or contingencies. As well as
the number of full time employees. On the next page page thirty two for each
department we've assembled highlights and significant changes so this is what you
could expect to see different that would be happening in the proposed budget that
may not necessarily be happening right now and we've also initiated the beginning
of performance measures as you may recall last year we identified areas that we
would be measuring this year we provided some metric information to support those.
On the next series of pages then we break down each division that was mentioned
earlier the administration planning and they were Hood enhanced meant this first
section is the administration and it just has one program area with it under this
what we do heading and this talks about what is done in this particular division
and that it takes four employees as noted at
a cost of four hundred nineteen thousand dollars. If you turn to. The next page
you'll see what's called Page thirty four you'll see what's called an what we call
an explanation page These are areas of detail we've had numerous
questions on over the years and have found it best just to provide that information
up front so US budget committee members on the public will know what kind of
training in this example will be utilized by this particular division. We'll look
at another page in just
a minute there's actually more detail in other more. Complex areas of this
particular department on the following page page thirty five if you are really
liking numbers we have
a pages of numbers for you as well this provides the line item detail for this
division here two years of history the current budget and the proposed budget.
Just for example to show you something
a little more complex the planning division on the next page page thirty six
actually has four program areas under the what we do and you can see how that
starts to play out when there's
a little more complexity in that particular division so they've broken their work
down in three areas and provided staffing and cost information on that and then the
explanation page also has because this is
a larger budget there's more things being spent and purchased and pursued within
these programs and they're detailed on this explanation page. It's the
next section of the budget I would like to cover. Is.
The other other funds this is the general fund as I said earlier this is the way we
lay it out for each of the departments so you can expect to see the same assembly
of information and how to have it unfold in the similar way. The next tab in your
budget the Met primary tab or main tab would be Airport fund and there is
a series of fund tabs provided for all of the remaining funds in what we call Book
one and all explain the book one two and three situation and in
a moment. But these are presented in just
a slightly different way if you could turn your pat page on building and safety
because that is also in the Community Development Department that starts on page
two hundred seven. I'll just point out the highlights of the significant changes if
you will note on the Pink Page to put back
a page if you already passed it that the building and safety department is
highlighted or bolded on this page and the other ones are not bolted because this
is the building and safety section that's going to be presented. On the summary
page new this year we've added right there upfront revenue the major major revenue
sources for this fund and they are they total make the total but they're
categorized in these large categorical areas so you can quickly glance at it and
see the revenue minus expenditures and what kind of
a balance you get with that. Again we provide you the expense side and following
the numeric tables we have the highlights and significant changes once again this
is very similar now to what I've already presented on page two zero eight you'll
have the breakdown of the programs and the what we do.
The next page page to zero nine because this is an independent fund and we haven't
even talked about resources for say Building and Safety we actually can include
detail on the resources the revenues for each of these funds within their own tab
section so Page two and nine has the explanation if you will for the
resources that would be coming into the building and safety division This is
followed on page two ten by the line item detail. Then we get into the
expenditures for the building and safety fund once again an explanation page.
Followed by line item detail for this fund.
Towards the back of book one which will be midway through your three ring binder
just past the halfway point is
a tab called miscellaneous. And here are the
two line charts that the city manager presented in her presentation of bailable for
you to review. I have to point out on the next page page three twelve I will be
issuing
a new page for you there is an error in this one. We talked about the reduction of
six point two five positions this does not reflect that amount the rap sheet that
we provide the new page for you will we have
a total of one thousand one hundred eighty nine point nine zero employees F.T.E.
With the City of Salem. The next series of pages is the analysis of positions and
wages and breaks down by division each position its title its job
category what we've adopted in the past and where we are going with the proposed
budget it is. Provide some history as well as the proposed budget. If you want to
just focus on positions that is where you would go. Then we have at the bat very
back of the section the glossary on page three thirty one. That concludes that
include Mike does not include my presentation but that concludes book one.
Consolidated books one two and three in this one notebook or you so if you were to
have an unbalanced section you would actually have three separate books when we get
into book two you'll see another tab that says table of contents and Book two is
all about public works. That includes our streets and transportation our engine
nearing division and public works as well as the entire water and sewer fund.
You'll see tabs for each of these funds they this group also follows the same
convention that it does for all of our other funds and divisions within the general
fund so I will not go through that. What is different in this book is construction
all the construction projects are identified in this book on page there is
a tab but on page fifty two of book two we have
a summary of our capital improvements expenditures again we provided history by
major category type of capital improvement project as well as the proposed budget.
And just in summary we have about almost one hundred million dollars in proposed
capital improvement program projects among all of our funding sources so about
a quarter of our budget is capital improvement. This is followed by some revenue or
resource detail for each of the major funds with in the capital improvement program
we have the plan called the capital improvements fund. And then we have another
fund which is shown on page beginning on page fifty seven the extra capacities
facilities fund which is the S.
Commonly known as the S D C charges system development charges. Now I'd like to
step you through one of the sections in the capital budget as we drill down and I'd
like to have you please turn to page eighty look at take
a look at the municipal facilities section. This section of the
budget will talk about all of our modest municipal facilities we have in the
proposed budget first part of this is
a map that has some numbers on it those numbers correlate to the projects that are
listed beginning on page eighty one. So if you'll turn your book to page eighty one
. You will see on the far left hand side there's
a number one and two on these pages and those numbers would be on the map where
they pertain to
a specific location. Also contained then on this dual spread page is
a brief disk name of the project. A project number which is an accounting number
and
a description of the project and then facing that page you will glean from this the
neighborhood association that would be affected by this project the ward that is
affected by it and then the primary funding sources so you'll see here for the fire
bond projects we have seven hundred thousand left we have anticipate in our budget
next year. But if you turn the page to page eighty four you once again have
a line item detail with all the history that goes with what we've spent in the last
two years plus our budget and I propose for the fire bond. As you continue through
this section you'll see more projects listed so on page eighty five we have ours
Salem renewable energy and energy and technology park projects so those are
projects three poor five and six which will also be on the map this goes on
throughout the middle of the section as you peruse through it until you come to the
next section will be which will be indicated by
a map. The last book is also in your
three ring binder and that's our urban renewal book and you'll see once again your
third
a tab that says table of contents on it towards the back of the book. And
this is presented once again we have summaries available for your review we've got
similar information but there's only four funds in the urban renewal group so they
are not nearly as extensive However they are just as meaningful. We provide as we
do I didn't say so something in the earlier funder of the description of each fund
type in the summary section as well as the basis of accounting that is used in this
fund. And then we provide the debt service funds have information
a debt service summary and again we've got explanation pages and detail pages
what we call detail pages these are the line item pages for resources and revenues
resources and expenditures excuse me for the debt on and then the construction fund
which is yet the next tab and last tab. Is has
a similar outline so once again as in the prior construction area we have maps. But
we have not used the dual page view of this it's
a so much smaller unit and easier to encapsulate the projects and the revenue
sources within the papers what you will find though is project descriptions of
project number the ward that is involved in that as well as the neighbor hood
Association and the cost. I would be happy to entertain any questions if there are
any Madam Chair Are there any questions for staff members summers.
Last. Week I like to
think so. What. Could you do I Could
we have tried to send my client on microphone can do you share microphone remember
summers. We have tried to simplify the presentation and make it more
approachable and easier to read and pick up so I am glad that it is that didn't for
you. And I want to make the same comment I want to thank. You Debbie but
this doesn't really make
a lot more sense. Member Bennett did you have your hand up. Yet so
I just read it in your mind but no I had my hand up at one point yet thank you I it
is really more readable there is I just looking through it really quickly there
were just
a lot of information one of the things I didn't see and I'm just curious about it
and how to ask for it when the time com says when I hit some of these other five so
I just take one RAM don't like the Air Force One all right and I look at it yeah
it's fun to resources. And I'll hit. The fuel feed and you see
what what isn't there I see. A gross collection amount of thirty five thousand
dollars total I don't see like
a flowing to rate or you know what I mean like what's the unit cost on some of
these where these funds have particular. Revenue
sources or fees. Is separate unit cost on the most of
these. Would I be helpful for us to know or does it matter. If you've had something
that you'd like to know we do charge. How kind of exploits fees which kind of
a surcharge imam or how much
a page and know no better what we can do knowing that you're going to have that
information when the department gets ready to present their budgets they could have
that information for you that does that is that a reasonable if they have
a unit cost or some part of the fun to just see what we're charging the public for
the service rather than the gross receipt or in addition to the grocers certainly
OK I think that be helpful OK OK. So there are questions
comments. Thank you very much.
I believe we're ready to move to number ten goal study policy it's just.
An opportunity for the budget committee members to discuss goals concerns and
general policies as chair I just have one policy besides
getting used to is. Everyone remembers
to treat each other and members of the public and staff respect fully
and. To not be disagreeable when we disagree as certain staff
person is mentioned over the years in our conversations.
Do we have anything anyone have any comments.
And do we have members of the public I certainly don't have
a sign up sheets. Or everyone here is still I was just
wondering and I don't think there's anyone in the room who isn't either on the
payroll or has been elected or appointed but just in case any other business.
Thank you very much for works member Dick. Or we're going to have
a show of hands to see who wanted to attend the budget meeting Thank you very much
. Pre-budget maybe yes. But.
Let's have an informer form wall survey who is interested. To have it will be
beat. Really the time when will it be we will get to it at new.
Next Wednesday in the city managers conference for this what I believe what's being
proposed as they would be. Stated at noon in the manager's conference room and they
take place. The day. Departmental review they don't take
place at the first meeting or the final meeting because there are two parts never
use. Those days. Who is interested
first of all. OK.
Do we need should we have
a motion. Or can we need to think if there there were about five people who are
interested in doing now and I think that's fine because I had my own hands up and
it's at least five OK that's fine. Yes remember this I would like to make
a comment about those meetings because I found in my first year last year on the
Budget Committee the meetings were the most informative the best the most candid.
Presentations from each of the department heads that was present at the meeting and
I found that those were more valuable to me than this meeting were.
Robertson. Thank you. I would I would to over do agree with
that comment My only caution is that if we find out we're only getting
a couple of people at most of these meetings then we may want to revisit this in
a few weeks because it is. It does take
a lot of stuff time. Any other US Remember now and yeah which just
reminds me that. It's been past practice at the end of the meeting just to do
a rundown. What departments were actually going to be looking at the following week
for those millions of viewers here that chose to not have
a single occupancy vehicle miles travelled come down here all right if you want to
do that. So next week we'll have an overview of the Public Works fine to national
include parks and recreation and and transportation and then we'll have the water
and sewer phone and construction of related fans general debt to entrust funds.
And related to that when will the proposed budget be available on the web for
public I believe that will be out tomorrow is that right Miss Temple.
We are awaiting
a scan version from printing yet OK so maybe fry hopefully by the right day Friday
Yeah and well well insurance Happy Friday all right so those who would like to look
at a proposed budget on line go to City of say I'm done budget and in
a few days that are beyond mine we are joined.